Governance

The Governance Charter has been summarized and placed on the PurposeHistoryPrinciples, and Governance pages of this website for your convenience or you may download it here.

1. Organization

The Network will be governed by a Steering Committee that oversees its general operation.  A Technical Committee will function as a sub-group of the Steering Committee.  Working groups will be formed and dissolved as needed.

a. Steering Committee

The Steering Committee consists of one voting representative from each Partner member. Representatives shall be chosen by their Partner members and their term of service shall be a minimum of two years; representatives may be reappointed to subsequent annual terms by the Partner member.  The Steering Committee is responsible for the oversight and review of policy, governance, membership, budget, goals and objective-setting for the Network.  The group will be governed by consensus on all issues, following the norms of consensus government until an acceptable decision is reached.  A Chairperson will be elected from amongst the Partner representatives, for a one-year, renewable term.

b. Technical Committee

The Technical Committee advises the Steering Committee on matters relating to technical requirements, standards, and network capacity.  The Committee shall consist of individuals from Partner institutions and will nominate a Chair that reports to the Steering Committee.  The term of service is a minimum of one year; representatives may be reappointed to subsequent annual terms.

2. Communication

Because of the geographic distribution of CPDN members, communications will generally take place via teleconference meetings and email.  Meetings of the Steering Committee will take place at least quarterly and will be called by the Chair.  If possible, an annual face-to-face meeting will be held.

A CPDN website will be used to communicate openly with the public with provisions for closed-member access to a wiki or a similar sharing platform for use in Network meeting and planning processes.  

3. Services and Operations

a. Content Oversight

The Steering Committee is responsible for the membership, Collection Policy, and overall scope of the data archived with the Network.  Data ownership and licensing permissions are governed by the Data Deposit Agreement, which must be present at the time of ingest and packaged within all Archival Information Packages. The Steering Committee reserves the right to review and remove any stored files, including but not limited to content that has been submitted without proper clearance. If challenged, the Network will respond by following the steps outlined in its Archiving and Access Policy.

b. Disaster Recovery

As part of the Archiving and Access Policy, the Technical Committee will develop a Disaster Recovery Plan that defines how the Network infrastructure will reliably and easily restore access to preserved content that is no longer available at a designated Node.

4. Modifications and Amendments

Any Partner Member may propose an amendment to the Governance Charter through the Steering Committee.  Amendments must receive unanimous support from the Steering Committee to be accepted.  No amendment may void the conditions of Withdrawing from the Network by Partner Members. 

This document should be reviewed by the Steering Committee on an annual basis to ensure its applicability.